Try not to create folders with overlapping categories. One folder structure best practice is to avoid having folders that compete with one another. This will ensure that everyone on your team is following the same folder structure best practices, and that consistency will ensure nothing gets lost. The best way to avoid issues with special characters is to iron out a naming convention for all folders. They could then end up creating a duplicate “Projects” folder without the underscore in front, leading to competing folders. For example, someone browsing for the “Projects” folder may miss the “_Projects” folder at the top of the list expecting to see it between the “Marketing” and “Research” folders. However, this trick can lead to problems since the folder does not appear in its usual place. Some people name files in this way to ensure that one folder appears before the other folders. It’s also important to note that placing a space, underscore, or other special character at the beginning of a folder name will force the folder to “float” to the top of alphabetically sorted lists. Just know that you may have issues when using the folder structure in a different instance. So, if underscores are giving your colleague a headache, your team may make the decision to switch to spaces. And most operating systems have advanced to be able to handle them just fine. However, spaces also improve file name legibility for readers with dyslexia or poor vision. This is the reason that many business folder structure templates dictate that dashes or underscores be used instead of spaces. Files can become corrupted and even unretrievable as a result of having spaces in the file name. Not all operating systems recognize spaces in the same way, which can lead to some issues. However, try uploading that same file to a server or a DAM system, and things can get a little messy. This may not be an issue if you save a file to your machine with some spaces. That is to say, technology and spaces don’t always mesh well. If you’ve ever clicked on an ad or email button only to find yourself on a webpage with a URL riddled with percent symbols, you’ve seen firsthand how one system (most likely Google) handles spaces. Spaces, Dashes, And Underscores – Oh, My! Here are some tips for file structure best practices to set yourself up for success. However, if you and your colleagues find another approach that works better for you, go for it. In our experience, a pyramid folder structure is a solid option for teams in all industries. Since we’re digital asset management pros, we’ve seen many approaches to folder structure. In fact, folder hierarchy can save your team time, energy, and frustration by making everything easy to store and easy to find. For example, the option to create a new folder now takes extra steps, there are no labels for common task commands, and the settings page to configure experience is a little more buried than before.Folder structure best practices may not be the first thing on your mind when you’re working alone or with a limited number of assets, but when you’re working with bigger teams and projects, effective file structure organization can be essential to your workflow. If you don't consider yourself a tech-savvy person and relied on the ribbon menu, the settings and tasks will be a little more challenging to find. You can quickly notice this as many elements continue with the legacy appearance, and many features haven't changed.Īlso, it might be just me, but the new design might end up impacting productivity. Wrapping things upĪlthough we are getting a new look and feel for File Explorer, this is still the same application but with a different skin. On Windows 11, when renaming files and folders, you can use the CTRL + Left and Right arrow to move the cursor between words in the name and CTRL + Delete and CTRL + Backspace to delete words at a time. In addition, when right-clicking a PowerShell script (.ps1), you will now see a Run with PowerShell option in the context menu. If you use OneDrive, you will now have the "Extract All" option when right-clicking a zipped folder that was previously configured as online-only. When searching, it's now possible to remove previous searches by right-clicking the entry and selecting the "Remove from device history" option or clicking the X button. You can see this in the properties page for drives, the Format tool, and the wizard to map a network drive on Windows 11. You can find a lot of parts that haven't really changed. Source: Windows Central (Image credit: Source: Windows Central)
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